SLC Policies and Procedures:
UW Fleet Reservations and Driver Authorizations

Most student organizations will find that they need to rent a vehicle from time to time. Traveling is an opportunity for organization members to learn and grow by attending workshops and conferences, both regionally and nationally. State vehicles can be used by students or student organizations for official UW business; however, students and cannot reserve fleet vehicles themselves. Registered student organizations may only use university fleet vehicles if a university department has agreed to sponsor their use. As an SLC registered student organization; we can help secure vehicles for you to travel on official university and/or organizational business.

In order to drive a fleet vehicle you must first become an authorized driver with the university. To do so, complete a Driver Authorization Form available at the SLC or online at www.bussvc.wisc.edu/risk_mgt/drivetable.html.

If you have an out-of-state driver’s license or have had your Wisconsin license for less than three years, you must also submit a notarized statement, which can be found through the web link above, and attach a copy of both sides of your driver’s license to the authorization form.

Once you have completed all of the necessary paperwork, submit the form to the SLC to for approval. It may take up to 10 days for the authorization to be approved, so plan ahead. Once you become an approved driver, you may reserve a vehicle through the SLC by filling out a Car Reservation Request Form by stopping by the office or emailing slc@engr.wisc.edu to request the form electronically. If a vehicle is available and the reservation is confirmed, the SLC will send you a confirmation number with details about how to pick up the vehicle.

Students may NOT reserve fleet vehicles on their own, nor may students drive UW fleet vehicles without becoming an authorized driver. For current fleet vehicle rates, click here.