SLC Policies and Procedures:
ProCard Misuse

Use of the ProCard is a privilege granted to engineering student organizations who register with the SLC. We expect our student leaders to respect and comply with all State of Wisconsin, University of Wisconsin and CoE/SLC policies and procedures. Non-adherence to the ProCard Use Policy and/or Designated User Agreement by a student organization member may result in revocation of ProCard use privileges. ProCard misuse includes purchasing items on the prohibited list; giving the ProCard to an unauthorized person to use; not submitting appropriate documentation and receipts to accompany all purchases; and not returning the ProCard and/or receipts on time to the SLC.

Consequences of ProCard misuse are as follows:

• First offense will result in a meeting between the Director and Financial Specialist of the SLC and the individual(s) that misused the ProCard before any further use will be allowed.

• Second offense will lead to a one month suspension of that individual’s access to their student organization’s funds. A letter detailing the offense will be sent to the organization’s president and advisor and also placed in the student organization file at the SLC.

• A third offense will revoke the individual’s access to their organization’s funds for the remainder of the academic year. This may require the organization to refill that individual’s position.

In most misuse cases, the student organization member who is found to have misused the ProCard will be required to reimburse the SLC for any unauthorized charges.