Engineering Centers Building
Facilities Reservation Policy

General eligibility

The Engineering Centers Building (ECB) conference rooms are for the primary use and enjoyment of students, faculty, administration and staff. Scheduling of space in the ECB must be initiated by an academic department, administrative office, or SLC registered student organization. Employers who are reserving rooms in association with recruiting functions will need Engineering Career Services (ECS) sponsorship. Please contact Engineering Career Services at (608) 262-3471 to request space in the ECB. The Wisconsin Union Central Reservations office can provide assistance in reserving space elsewhere on campus; call (608) 262-2511.

Scheduling

1. All ECB room reservation requests must be emailed to ecb-room-request@engr.wisc.edu. Walk-in requests will not be processed unless the request is for a room that same day. Room reservation requests in the email inbox are processed daily and handled on a first come first served basis. Please allow 24 hours for a response to your request.

2. Room reservations must be submitted a minimum of ten (10) business days prior to the requested reservation date. Reservations for the summer term will be processed after April 1; Fall semester requests will be processed after July 1; and Spring semester requests will be processed after November 15th of each academic year. The SLC should be notified as soon as possible in the event of a cancellation.

3. When there are multiple requests for the use of the same space, priorities are:

   • College of Engineering Dean’s office activities

   • Meetings and events sponsored by a College of Engineering academic department, administrative office or SLC registered student organization

   • Activities sponsored by an organization, group, or individual not affiliated with the College of Engineering.

4. Large scale college events, such as the ECS Career Connection or Engineering Expo will be given first priority for room reservation requests to accommodate their event. ECB rooms may not be available to other faculty, staff or student groups during special event dates and times.

5. The ECB is closed during all home football game Saturdays. No exceptions can be made for reservation requests on those days. The UW Football team schedule is posted online at www.uwbadgers.com.

Room Restrictions

1. Tong Auditorium (1003) is not available for classroom instruction.

2. The Student Leadership Center does not handle reservation requests for the Discovery Center, Engineering Centers Building Lobby, or the Research Presentation Room (1025).

3. All groups using space in the ECB must adhere to the University Facilities Use Policies as outlined at http://www.union.wisc.edu/meetings/policies/.

Key Return

1. All room keys must be returned to the SLC within 24 hours following your reserved day and time.

2. Each key user will be allowed a three-day grace period following their room reservation before a lost key fine of $75.00 will assessed. If the key was signed out and not returned by a student, a hold will be placed on his/her student record. If the key was checked out by a staff or faculty member, the fee will be collected through the Dean’s office.

NOTE: The SLC has the right to deny or cancel a reservation at all times.